May 16, 2017

How to transfer Google Drive documents

When you leave Chapman High School, your Google Account will be deleted during the summer. If you want to take your stuff “with you”, then you need to follow these steps:

Open up your Google Drive Account and make sure you are logged in. There are TWO different ways to transfer your data.

Google Takeout

• Visit Google Takeout and create an archive of your account data.

(https://takeout.google.com/settings/takeout)

• unselect all of the boxes
• select only the boxes you need
• click next
• download as a zip file
• send download link as a file to email
• open link - convert zip file and upload into your personal account

Old method - Google Drive transfer

• Open up your school Google Drive account
• Select all of the files by holding down the shift key and highlighting OR
• Create a new folder and move all of your folders and files into this new folder
• Click on the three dots at the top right-hand corner
• Select Download
• All of the files will be downloaded as a zip file. Save it to your desktop
• Double-click on the zip file so it will easily be “unzipped.”
• Log in to your Personal Google Drive account
• Select all of the files in the zip drive and move them over into your personal Google Drive Account. or…..Click the upload button and select all of the files in the recently unzipped folder.

HINTS:

• you can only download 2GB at a time. If you have many large files, such as video’s or pictures, you may want to download them separately if you are using the old method. (with Google Takeout, it will break it up into 2GB for you).
• Be prepared to wait as the larger your files, the longer it takes.
• it is best to unzip the files before you transfer them into your new account. If you don’t, you can use an add-on but it is not as easy to actually open up your files.
• if you do not want to create a new personal google doc, you can always save your zip file onto a thumb-drive.